|Job Title: Collection Care Manager
Office: Parliamentary Archives
Starting Salary and benefits
Salary: The salary range for this grade is £37,500 - £45,583, higher starting pay, within the range, will be considered, depending on experience.
Benefits: 30 days leave (rising to 35 after one year), Civil Service Pension Scheme, a range of flexible working options, season ticket loan, a Health and Wellbeing Service, including access to a dedicated Employee Assistance Programme, access to an on-site gym and workplace nursery, good learning and development opportunities, and free access to Westminster Abbey.
Term: This post is permanent.
Scope of the job
We are looking for an experienced, enthusiastic and talented Conservator, who will lead on managing and developing a team to deliver a conservation and preservation service to the Archives and its collections, ensuring the long-term preservation and accessibility of our physical collections.
The Parliamentary Archives is a shared service of both Houses of Parliament, based in the House of Lords but jointly funded by the House of Lords and House of Commons. It provides innovative and expert information management, preservation, access and outreach services enabling anyone in the world to use Parliament’s records, both now and in the future.
The Archives holds over 8km of physical records dating back to 1497, including many of the most important constitutional records in the UK, such as the Bill of Rights, the 1832 Great Reform Act and the Death Warrant of Charles I, as well as many others which have touched the lives of everyone and every community in this country and many abroad.
The Collection Care team undertake a range of conservation and preservation activities to help secure the stability of the Archive’s physical collections and enable public access. They also work with other collections teams across Parliament, including the Libraries, Works of Art and Historic Furnishings.
The team is also playing a key role in supporting the Archives Accommodation Programme (AAP) Pack & Track (PAT) Project team, which is working to prepare the Archives’ collections for a move. This work is necessary preparation for the decant of the Parliamentary Archives from the Palace ahead of the restoration work on the building.
This is an exciting time to join the team and the successful candidate will have the opportunity to participate and contribute at a time of change, when projects and programmes such as AAP are affecting the Archives’ work and priorities.
The postholder will lead on managing and developing the Archives’ conservation and preservation function, ensuring all work adheres to professional best practice and ethical standards and collections security and health and safety needs are met.
They will be responsible for conservation and preservation projects, providing expertise and advice and support for Pack & Track, digitisation and exhibitions and outreach activities and lead a team of 4 conservators, motivating, developing, mentoring, coaching and training them, to ensure their continuing professional development.
Key internal and external relationships
• Parliamentary Archives’ teams
• The Archives Accommodation Programme and Pack & Track Project
• Collections Managers and Collection Care teams in other Parliamentary departments, including the House of Lords Library, House of Commons Library, Parliamentary Estates and Works of Art
• Facilities and Estates Management teams, projects and contractors
• The Parliamentary Security Department
• Members of the public
• External suppliers
• Other Museums, Archives and Libraries
Line management and budgetary responsibilities
This post line manages a Conservation Studio Manager, a Book Conservator and acts as countersigning manager for two part time Collection Care Assistants and a Collection Care trainee.
There are no formal budget responsibilities, but the post holder will be expected to oversee ordering of collection care materials and equipment, contribute to budget discussions during the annual planning round and make sure areas of spending for their team, training, equipment and materials are planned for.
Other responsibilities of the post
• Disaster planning, including regularly reviewing and updating the plan, priority collections and equipment and ensuring regular staff training and practice activities take place
• Studio, materials and equipment management (day to day activities delegated to the Conservation Studio Manager)
• Working with Archives and Facilities teams to manage the Archives repository requirements, leading in respect of preservation storage, collections security and safety
• Working with other heritage teams across Parliament, joining up and sharing resource and expertise
• Ensuring provision of a conservation and preservation service to the Libraries and Works of Art department and providing advice to other offices, e.g. on heritage cleaning
• Managing and developing a volunteer programme (currently a small number of Arts Society volunteers)
• Working as part of a team to manage and enable document loans, ensuring document safety and security, condition reporting
• Providing advice and support for external acquisitions
• Representing and championing the Archives and Conservation and Preservation inside and outside Parliament
The duties above are not intended to be an exhaustive list. The job description may be reviewed periodically in order to ensure that the duties meet maturing requirements.
The qualifications required for the post are:
A degree in conservation and/or equivalent experience, skills and knowledge.
The knowledge, skills and experience required for the post are outlined below. Each element will be assessed in the examples you provide in your application form. Should you be shortlisted these areas will be assessed in more depth at interview and, if appropriate, in a test.
• Expertise in a specific area of book or paper conservation and experience of working with Library and Archive materials (books, paper, parchment)
• Ability to undertake complex conservation and preservation projects and research
• Understanding of current Conservation and Collection Care best practice
• Experience of Disaster planning and recovery
• Experience of adhering to COSHH and H&S regulations as they relate to Conservation, Preservation and Studio management
• Strong interpersonal skills, with the ability to form and foster strong relationships with people from a wide variety of backgrounds, based on credibility, trust and mutual respect
• Ability to work under pressure and to manage competing requirements and expectations, prioritising appropriately to achieve targets
• A practical approach to problem solving
• Good computer skills, including Excel and Collections Management systems
• Experience of inclusively managing, motivating, training and developing staff
• A strong professional profile, sectoral knowledge and network of contacts
• Experience of participating in building and/or collections moves projects in a supplier, business expert or user role
• Accreditation through the Institute of Conservation’s PACR scheme, or commitment to work towards this
Terms and conditions
Salary and allowances
The post is paid in accordance with House of Lords grade HL7 (£37,500- £45,583 per annum). Pay increases usually depend on performance as assessed in annual performance reviews. Salary is paid monthly by bank transfer.
There is a probationary period of nine months.
Term and hours
The post is permanent and is for 41 hours per week (including break-time).
Consideration will be given to candidates expressing a wish to perform the role on a flexible working arrangement such as those set out below:
• Part-time working
• Compressed hours
• Home working (1-2 days a week)
• Remote (other than home)/Mobile working
If you are selected for interview please inform the panel of the days/hours you are available to work.
As an employee of the House, you will be entitled to our benefits such as a season ticket loan, a Parliamentary Health and Wellbeing Service, including access to a dedicated Employee Assistance Programme and many more. Full details can be found on our Employee Benefits page.
The House of Lords participates in the Civil Service Pension Schemes. As an employee of the House, you will be entitled to join one of these highly competitive pension scheme arrangements.
Annual leave entitlement is 30 days (increasing to 35 days after one year's service) plus public and bank holidays. In most offices annual leave may be taken only during periods when the House is in recess and must always be agreed in advance with the line manager and Head of Office.
Inclusion and Diversity
The House of Lords Administration is committed to increasing diversity & maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability. The Administration will also consider flexible working arrangements and reasonable adjustments.
We particularly welcome applications from sections of the community which are currently under represented within the team, including applicants who identify as Black, Asian and Minority Ethnic (BAME).
For external candidates, appointment depends on satisfactory references, health and security checks and where necessary proof of qualifications.
Successful candidates’ publicly open social media profiles will also be checked under this stage of the process and information obtained may be used to review suitability for the job role.
Baseline Security Standard
The House of Lords (along with all government departments) has to comply with a Baseline Security Standard. The standard requires that we ascertain the identity of the applicant, their right to work in the UK, their employment or academic history over the last three years, and their address history over the last three years.
In addition, applicants are required to give a reasonable account of any significant recent periods of time (more than six months) spent abroad. Applicants who have been unemployed or self-employed for over six months in the last three years (whose last three years’ employment/academic history are not covered by references) will be asked to provide further documentation to prove their history.
|Returning your completed application
Please complete your online application by 23.55 on Sunday 2 June 2019. For internal applicants please discuss your application with your Head of Office and your line manager before you submit your application.
To apply for this post, please ensure you complete all sections of our online application form found at
Interviews are likely to be held on 14 or 18 June 2019.
If you wish to find out more information about this post, please contact Jennie Lynch at email@example.com.
No recruitment agencies please.