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Posted: Tuesday, May 8th 2018
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Job Title:     Part-time Loans Coordinator
Organisation:     Bodleian Libraries
Salary:     £28,098 - 33,518 p.a.
Type:     Part-Time Position (25.5 hours per week)
Location:     Oxford, England
Closing Date:     Friday, May 25th, 2018
Job Ref No:     134863
Other Benefits:   (pro rata)
Job Description:
We are seeking a Part-time Loans Coordinator to join the Special Collections Department at the Bodleian Libraries.

The Department of Special Collections, under the overall direction of the Keeper of Special Collections, is concerned with the acquisition and management of special collections, and services to researchers. The collections comprise rare books and manuscripts in many languages from many parts of the world, ranging from early papyrus fragments and medieval illuminated manuscripts to seventeenth-century historical documents and the papers of recent and contemporary literary and historical figures, as well as printed books from all periods, printed ephemera, maps and music.

As part of our mission to provide access to the collections, the Bodleian Libraries support a busy outward loans programme, lending Bodleian collections to temporary exhibitions in the UK and worldwide, and organising travelling exhibitions of Bodleian material.

You will play an important role in the Libraries’ efforts to share its collections through its programme of loans. You will report directly to the Head of Exhibitions (HOE), and will be responsible for the project management (planning, organising, and executing) of the Libraries’ programme of loans and touring exhibitions to other institutions, as well as arranging incoming loans for internal exhibitions.

You will be educated to degree level, and have high levels of discretion and diplomacy, with ability to maintain a professional demeanor under pressure and to represent the Library appropriately. You will also have the knowledge and experience of museum best practices, including art handling, conservation and collection storage requirements and a demonstrable ability to perform highly detailed work with sound analytical skills. Experience of museum loans work and current full driving licence and willingness to drive are desirable.

Benefits include 38 days leave (including bank holidays and fixed closures), a generous pension scheme, extensive training and development opportunities, access to travel and childcare schemes, free entry to colleges, discounted access to sporting facilities and a wide range of other staff discounts.
Required Skills:
Selection criteria


• Educated to degree level.
• Previous loans administration experience
• High levels of discretion and diplomacy, with ability to maintain a professional demeanour under pressure and represent the Library appropriately
• Knowledge and experience of museum best practices, including art handling, conservation and collection storage requirements.
• Ability to work collaboratively and independently in a highly organised and productive way.
• Strong oral and written communication skills, with experience of negotiation.
• Proficient at managing multiple priorities, with an ability to problem solve and remain flexible while meeting deadlines.
• Demonstrated ability to perform highly detailed work with sound analytical skills.
• Highly proficient in use of common IT packages including spreadsheets and databases.


• Knowledge of collections documentation in an archive, special collections, or museum setting
• Knowledge of a second language.
• Experience of museum loans work
• Current driving licence and willingness to drive.
Application Instructions:
You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Your application cannot be considered unless you upload a CV and a supporting statement.
For a full job description and to apply online via the University’s jobs site, please click on the link.

Only applications received online by 12.00 midday (BST) on Friday 25 May 2018 2018 can be considered. Interviews are expected to take place on week commencing 2 July 2018.
Contact Name:     Miss Jasmine Doris
Contact Tel:     01865 287140
Contact Fax:    
Contact Email:
Address:     Clarendon Building, Broad Street, Oxford, .  
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