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Posted: Wednesday, June 13th 2018
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Job Title:     Heritage Archives & Exhibitions Officer
Organisation:     Citizens Theatre
Salary:     up to £23,000 p.a. (pro rata)
Type:     Part-Time Position (21 hours per week)
 Contract: two years
Location:     Glasgow, Scotland
Closing Date:     Tuesday, June 26th, 2018
Job Ref No:    
 
Job Description:
Purpose of the Job:

To increase public engagement with the heritage of the Citizens Theatre through supporting the delivery of our heritage activities programme as part of our £19.4 million Building Redevelopment project.

The Heritage Archives and Exhibitions Officer will have particular responsibility for the archive of the Citizens Theatre, leading the planning and delivery of our Archive Action Plan to catalogue and deposit all items currently stored within the Citizens Theatre to the Scottish Theatre Archive within Special Collections at the University of Glasgow as construction work begins on site. This work will include the recruitment, training, and management of a group of volunteers to assist with cataloguing and collection management.

The Archives and Exhibitions Officer will work closely with the Marketing and Learning Departments of the theatre to identify items from the archive to feature within resources online and physically as part of heritage activities to engage a diverse range of audiences and participants in the physical, social and cultural heritage of the Citizens Theatre. In addition, they will plan the delivery of exhibition displays within the redeveloped building in close collaboration with the exhibition designers.

A detailed Activity Plan and Interpretation Plan, part funded by the Heritage Lottery Fund, were produced following extensive consultation with existing and potential audiences and Citizens Theatre staff. These documents set out our approach to using the heritage of the Citizens Theatre to engage a wide-range of existing and new audiences, participants and visitors in new and expanded heritage activities.

During the construction period we will also appoint a Heritage Activities & Engagement Officer to lead on the delivery of heritage engagement activities. The Heritage Archives & Exhibitions Officer will work collaboratively with this person to deliver the mutual objectives of the Activity and Interpretation Plans. The Heritage Archives & Exhibitions Officer in conjunction with the Heritage Activities & Engagement Officer will lead on the development, training, and management of the volunteer programme for the heritage activities together supported by the Head of Marketing & Communications, General Manager, and Associate Director Citizens Learning.

This is a 3 day a week/0.6FTE contract for a fixed two year period from August 2018 to August 2020. This position is part funded by Heritage Lottery Fund. The Citizens Theatre Company will move out of its home in the Gorbals temporarily during the summer of 2018 for two years and this job will be based at Scotland Street School Museum.

Accountable to:
Head of Marketing & Communications and Executive Director

Line Manager:
Head of Marketing & Communications

KEY RESPONSIBILITIES, TASKS AND DUTIES

Strategic Development

• To deliver the Archive Action Plan to catalogue and make accessible the Citizens Theatre Archive in partnership with the University of Glasgow, Special Collections.

• To contribute to and help deliver the objectives of the Activity and Interpretation Plans developed as part of our Heritage Lottery Fund award.

• To develop a Collections Management Strategy to define the policies and procedures of the Citizens Theatre’s collections development, risk management, stock management, access and legal compliance.

• To identify the parameters of a Core Collection and Extended Collection for the Citizens to guide future development and use of relevant material.

• To create a Digital Action Plan to define the scope and content of digitisation of highlight items from the Citizens Theatre archive.

• To plan the delivery and evaluation of exhibition displays within the redeveloped building in close collaboration with the exhibition designers and content developers.

• To develop a volunteer plan to support the cataloguing and management of the Citizens Theatre archive.

• To assist the Heritage Activities & Engagement Officer with the planning and delivery of heritage activities where appropriate.

Leadership and Management

• To recruit, train, and manage a cohort of volunteers to support the cleaning, cataloguing and management of the Citizens Theatre archive.

• To work closely with the Marketing Department to identify highlight items from the archive for audience engagement activity.

• To work closely with Special Collections at the University of Glasgow to arrange digitisation of key archive items of interest.

• To consult with audiences, stakeholders and partners to inform an understanding of the potential of key archive materials.

• To collaborate with interpretation planners and designers as appropriate to develop potential themes to exhibition displays with support from the Marketing Department.

• To represent the Citizens Theatre where appropriate in relation to archives and heritage collections (e.g. in heritage forums, in discussions with partners relating to collections and with the media).

• To provide written and verbal reports to the Head of Marketing & Communications and Executive Director as requested, evaluating progress and making on-going recommendations.

• To support the delivery of the Activity Plan in collaboration with the Heritage Activities Officer.

• To evaluate the success of each stage of the project as appropriate.

As this is a new role within an evolving project other potential tasks may emerge.

Financial

To provide quotes and recommendations for proposed budgets during the course of the project.

To manage and report on assigned budgets for the project.

External Communications

To represent the Citizens Theatre at internal and external meetings as appropriate.

To promote positively at all times the work of the Citizens Theatre internally and to key stakeholders, audiences and the wider theatre industry.

Contracts

To negotiate contracts as required.

To manage volunteer agreements in accordance with the theatre’s Equal Opportunities Policy and current legislation.

General

To stay abreast of significant developments in related fields and to ensure this knowledge is disseminated as appropriate.

To undertake any additional tasks as may from time to time be required.
To comply with Citizens Theatre's policies and procedures as set out in the Staff Handbook including Health & Safety, Equal Opportunities and Diversity and Environmental Sustainability.

Terms and Conditions
Title: Heritage Archives & Exhibitions Officer
Salary: £23,000 (pro rata)
Length of contract: This is a 3 day a week/0.6FTE contract for a fixed two year period from August 2018 to August 2020.
Holidays: 20 days per annum plus statutory public holidays pro rata
Hours: 21 hours per week
Required Skills:
Person Specification

Essential

• Qualification/diploma in relevant discipline
• Experience in developing archive strategies
• Experience in setting up collections management processes
• Ability to manage and deliver projects within a tight timescale
• Good IT skills, especially database management and evaluation software (i.e. Survey Monkey)
• Excellent written and verbal communication skills
• Good inter-personal skills to build relationships across all levels of the organisation
• Team player - willing to contribute wholeheartedly to the efforts of the team
• Good time management skills
• Ability to work on own initiative and prioritise a demanding workload
• A keen interest in the arts and understanding of contemporary culture, particularly theatre

Desirable
• Experience in the museums/art galleries or libraries sector
• Experience in training and managing others (i.e. assistants or volunteers)
• Experience of working on a building project
• Experience of implementing the objectives of Heritage Lottery Fund awards
• Experience in facilitating events and workshops
• Experience of working cross-departmentally
• Resilience and confidence - the ability to advise and guide the company in a specialist
area.
• Experience of managing and reporting on budgets
 
Application Instructions:
To apply please go to: http://www.citz.co.uk/about/citizens-theatre/vacancies
 
Contact Name:     Kirstie Cusick
Contact Tel:     01414295561
Contact Fax:    
Contact Email:     kirstie@citz.co.uk
Website:    
Address:     119 Gorbals Street, Glasgow, .
 
 
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