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Posted: Tuesday, August 7th 2018
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Job Title:     Office Manager
Organisation:     English Heritage
Salary:     £21,000 - 23,000 p.a.
Type:     Full-Time Position
 Contract: 6 Months
Location:     Stonehenge, England
Closing Date:     Wednesday, August 22nd, 2018
Job Ref No:     11182
   
Other Benefits:   http://www.english-heritage.org.uk/about-us/our-people/jobs/our-benefits/
   
 
Job Description:
Job Description – Office Manager, Stonehenge
Grade: D
Reports to: Stonehenge Director
Location: Stonehenge Ancillary Building
Responsible for: Stonehenge Administrator

English Heritage cares for over 400 historic monuments, buildings and places. Through these, we bring the story of England to life for over 10 million visitors each year. No matter what you do or where you do it, by joining us you’ll be playing a vital role in looking after some of the greatest places in England so that they can be enjoyed today and for generations to come. You’ll find it’s a workplace like no other – taking you behind the scenes of these extraordinary sites and supporting you to share your ideas, inspire others and make a difference.

Where you’ll be working
You’ll be based in the administrative offices of Stonehenge, near Salisbury.

What you’ll achieve with us
As Office Manager, you’ll be the lynchpin of this busy office of English Heritage’s flagship site.

You’ll make sure that the office and its systems all run smoothly and oversee the Stonehenge Administrator in providing outstanding administrative support to the site. You’ll also be pivotal in the Stonehenge Director’s delivery of the site’s annual targets through your strong PA skills, managing their complex diary and meeting schedule, as well as inbox management, to maximise efficiency.

What you’ll be doing as part of the team

Office Management
1. Responsible for the smooth running of the Stonehenge Ancillary Building Offices, managing the office space and welfare facilities, hot-desk rota, reception and control room area and liaising with visitors, suppliers/contractors and other English Heritage staff as required.

Financial Management
2. Responsible for managing stationary, postage and room hire expenditure budgets and ensuring compliance with all English Heritage finance and procurement procedures.
3. Provide support in coordinating the tendering/contracts process and production of tender/contract documentation as required.

Personal Assistant
4. Provide comprehensive PA support to the Stonehenge Director. This will include diary and email inbox management, organising meetings, preparing briefing notes, taking minutes, organising venues, financial and expenses administration and preparing associated costings/travel arrangements.
5. Co-ordinate and provide administration support to Project Boards and management meetings where travel to other English Heritage offices may be required.
6. Manage small projects as assigned by Stonehenge Director, including VIP visits and events at Stonehenge, liaising with other English Heritage staff in the delivery of these as required.
7. Responsible for all communications as delegated by the Stonehenge Director, including responding to general correspondence, drafting e-mails and letters on behalf of the Stonehenge Director and dealing with all telephone enquiries and to ensure all customer enquiries or complaints are responded to within agreed deadlines.
8. Undertake any other tasks and duties as reasonably requested by the Stonehenge Director.

Staff Management
9. Manage, develop and lead the Stonehenge Administrator to provide the highest quality administrative support at Stonehenge delegating tasks effectively and managing their workload and priorities.

Teamwork
10. Provide administrative support in the planning and delivery of the Solstice and Equinox events, including working during the Winter and Summer Solstice access period if necessary.
11. Assist in the planning and organisation of workshops, training seminars and staff away days or delegate to the Stonehenge Administrator.
12. As part of the site management team, contribute to the overall success of Stonehenge through managing relationships with other teams through effective communication and cross-working, demonstrating English Heritage’s behaviours.

Statutory Compliance
13. Ensure, so far as is reasonably practicable, a safe and secure work environment that does not place people, property, assets, reputation or finances at risk.
14. Demonstrate compliance by completing appropriate risk assessments and ensuring the maintenance of your, and where appropriate your team’s, training records. Occasionally we may need to review a job description to incorporate any changes or other duties needed for the role as identified by the line manager.

We’re also committed to providing equality of opportunity so if you have a disability, we would be happy to discuss reasonable adjustments to the job with you.
Required Skills:
Please download a copy of the job description here:

http://www.english-heritage.org.uk/about-us/our-people/jobs/job-search/job/?ref=11182
 
Application Instructions:
Please submit applications via the English Heritage Careers website using this link:

http://www.english-heritage.org.uk/about-us/our-people/jobs/job-search/job/?ref=11182
 
Contact Name:     Kate Davies
Contact Tel:    
Contact Fax:    
Contact Email:     kate.davies@english-heritage.org.uk
Website:     http://www.english-heritage.org.uk/about-us/
Address:     Stonehenge Visitor Centre, Amesbury, Wiltshire, SP4 7DE.
 
 
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