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Posted: Friday, November 16th 2018
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Job Title:     Facilities and Maintenance Officer
Organisation:     National Mining Museum Scotland
Salary:     £23,500 p.a.
Type:     Full-Time Position
Location:     Newtongrange, Scotland
Closing Date:     Wednesday, December 19th, 2018
Job Ref No:    
Job Description:
The National Mining Museum Scotland is an independent trust and the national body responsible for the preservation and interpretation of Scotland’s Mining Heritage. The museum holds collections of national significance and is on the site of the Lady Victoria Colliery, built in 1895 as Scotland’s first super-pit. The museum offers a wide range of activities and events to a diverse and growing audience. The visitor experience includes access to the collections through tours and exhibitions and an award winning education programme.

To be responsible for the curation, care and development of the National Mining Museum Scotland collections. Develop specialist knowledge, including research activity, and enable the widest possible access to the collections through inquiry, research and exhibitions. Ensure that the reputation of the National Mining Museum is enhanced at every opportunity through external links and partners, giving specialist advice on subjects relating to the museum’s collections and related industries.


1. Responsible for coordinating the National Mining Museum Scotland’s Health and Safety audit, reporting and training and improvement plan and Fire Risk Assessment management.
2. Respect and be aware of the requirements of managing and safeguarding a ‘Grade A’ listed building.
3. Establish and maintain an audit of the National Mining Museum Scotland’s property (fixed and moveable) and related assets.
4. Manage the National Mining Museum Scotland’s buildings security arrangements to Government Indemnity Scheme standards. You will be a key holder and oversee out of hours external security contracts (such as G4S), and work with Site Managers and appropriate staff ensuring daily security compliance across all site.
5. Liaise with MENTOR (NMMS partner) for advice and support on matters relating to Health and Safety and Fire Safety.
6. Manage the NMMS approved contractors list ensuring quality and value for money.
7. Liaise with external partners and stakeholders with regard to the long term maintenance of the site, such as Historic Environment Scotland and Midlothian Council.
8. Assist colleagues in the procurement of, logging of and training for any specialist equipment, including the working at height equipment.
9. Responsible for the management of the National Mining Museum’s tenants contracts, including general liaison and site visits.
10. Responsible for setting up and coordinating the National Mining Museum’s Sustainability Action Plan to reduce environmental impact, with specific responsibility for energy, water, properties, including training, monitoring, reporting and procurement.
11. Assist with the management of NMMS capital development projects, in particular the procurement of contractors.
12. Oversee the technical requirements for the installation and display of exhibitions and related activities at NMMS.
13. Work with the Chief Executive and the Curatorial Team to ensure that the conservation and heritage of the NMMS estate is subject to appropriate care and standards of presentation, and that conservation and heritage requirements are identified and incorporated in the NMMS Management Plan.
14. Ensure that the Technical and cleaning staff are well managed and clear on their objectives, given the opportunity to develop and receive regular feedback and performance appraisals.
15. Manage the Technical volunteers and ensure their contribution is focused and recognised.
16. Work closely with the Visitor Services Team to ensure that the customer experience is excellent through good presentation of facilities, cyclical maintenance programme and quick response to facilities issues.
17. Work with Visitor Services Team to ensure the suitable environment for events and activities, including where appropriate, the setting up of rooms for functions.
Required Skills:
Recognised Health & Safety qualification, certificate level e.g. IOSH, CITB or NEBOSH
Experience in museum/visitor attraction or similar environment.
Experience in solid understanding of implementing and managing health and safety policies and procedures.
Experience in managing external contractors and coordinating access to the estate.
Ability to be well organised and have strong planning and problem solving skills.
Excellent communication skills, interpersonal, written and verbal.
Ability to influence and negotiate
Highly motivated individual, able to meet tight deadlines and to manage workload priorities.
Ability to be part of the museum’s management team and to help drive forward the museum’s strategic plan
Ability to be a good team leader and to manage staff and volunteers.

Have an understanding of the requirements and responsibility of working in a Museum setting in particular in relation to the care of the museum collections.
Experience or a working understanding of the regulations surrounding listed buildings maintenance.
Experience in managing budgets.
Experience in project management.
Proven IT skills in word processing, databases, spreadsheets & web/internet.
Application Instructions:
For full job description, person specification and application for please see the museum's website.
Contact Name:     Gillian Rankin
Contact Tel:     01316637519
Contact Fax:    
Contact Email:
Website:     National Mining Museum Scotland
Address:     National Mining Museum Scotland, Lady Victoria Colliery, Newtongrange, .  
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