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Posted: Tuesday, January 28th 2020
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Job Title:     Head of Capital Programme
Organisation:     National Museums Liverpool
Salary:     £39,063 p.a.
Type:     Full-Time Position
 Contract: until 31 March 2021
Location:     Liverpool, England
Closing Date:     Monday, February 24th, 2020
Job Ref No:     2012
Other Benefits:   Company Pension Scheme, Employee Assistance Programme, Travel Loan Scheme, Employee Discount Benefits
Job Description:
Head of Capital Programme

Are you searching for a job that makes a difference?

NML welcomes 3 million visitors to our six public venues every year. If you’re looking for an estates development role that’s challenging, diverse and makes a real difference to the people of the Liverpool City Region and beyond, then NML would like to hear from you.

NML has entered a period of physical and organisational transformation. As well as leading the cultural sector in visitor experience, NML has ambitions for excellence in energy efficiency, health and safety, collections care and staff satisfaction. The physical environment is central to achieving these goals. As Head of Capital Programme you will be pivotal in coordinating the sequence of building projects, costing approximately £300M and phased over 10 years, that will enable this transformation.

NML’s existing estate consists of more than twenty sites that range from the historic to the futuristic. You will lead and expand an expert team of in-house project managers, external consultants and construction contractors that will reach into every corner of the estate. You will be expected to embed new ways of working that will provide overall control of the capital programme and the ability to provide accurate reports to NML Leadership and Trustees. Communication and collaboration skills will be vital as our business-as-usual must continue throughout the works.

If you have energy, ambition and a track record of delivering complex construction projects, this could be the opportunity for you.

This role is currently funded until March 2021 but we anticipate extending this as finance for individual projects is confirmed.

Role Outline

Directorate: Estates
Job Title: Head of Capital Programme
Payband: 7
Hours: 37 hours / fixed term until 31 March 2021

Purpose of the role: Support the Director of Estates in developing NML’s Estate such that the organisation’s built infrastructure enhances its core activities in the short and the long term.

Lead NML’s programme of major capital projects, liaising closely with senior stakeholders inside and outside the organisation.

Section 1. Main Activities

Reporting to the Director of Estates, the post holder will:

Establish and manage a Project Management Office for NML Estates’ major projects
• Set up and run the system to oversee delivery of construction projects, reporting progress on programme, budget and quality to NML senior leaders and Trustees.
• Working closely with NML’s Finance team, lead a reporting system to provide project oversight and control that will be applicable for construction, exhibition and other major change projects.
• Support and challenge NML Estates project managers to ensure that accurate monthly reports are submitted.
• Agree and implement the content and process for gateway sign-offs across stakeholders within the organisation.
• Compile programme data across all projects so that budget control and trends are visible to senior leaders.
• Set up and maintain a comprehensive programme risk register and undertake direct management of individual risks.
• Manage NML’s project oversight meetings at all levels ensuring that agendas, minutes, forecasts, reports and analysis are all provided.
• Compile information for audit purposes.

Lead NML’s Capital Programme
• Implement a c.£300M construction programme, phased over 10 years, as agreed by NML Leadership Team and Trustees.
• Manage resources – NML staff, finance, external consultants who may be working on more than one project.
• Ensure that NML briefs refer to best practice standards for environmental conditions, space standards, sustainability, design quality etc.
• Work with NML colleagues to devise and execute a programme communications plan for internal and external stakeholders.
• Make recommendations for adjustment to the programme if required.
• Provide advice on the impact of changes to scope and budget if required.
• Ensure that individual projects manage their risks effectively.
• Ensure that handover of completed projects to the Facilities Management team is handled with care and clarity.

Design Management for construction projects
• Liaise with NML’s FM team to ensure that choices of materials and equipment will be in line with NML’s long term maintenance strategies.
• Form a constructive relationship with Liverpool City Council’s Planning department.
• Form a constructive relationship with the Regional Historic England representative
• Establish and operate a Design Review function, involving experts outside NML, to provide an independent review of evolving proposals.
• Ensure that review meetings take place well before the design is finalised and are factored into the project programme so that no delays are incurred.

Procurement and Contract Management
• Support Project Officers to ensure that the scope for consultancy and construction contracts is accurate and that assessment criteria are relevant and meaningful.
• Oversee procurement of goods and services, conforming to NML’s / public sector regulations.
• Work with NML’s legal team to ensure that contract terms are acceptable to NML and fair to both parties.
• Negotiate costs and scope to ensure best value for money for NML.
• Ensure that all contract administration tasks and decisions are carried out in a timely manner.
• Support Project Officers to use contract terms to manage the performance and outputs of contractors and consultants.

Take part in the scoping of new projects, applying for funding and programming into existing workload
• Lead scoping and briefing of new projects, bringing knowledge of best practice precedents from elsewhere.
• Liaise with internal and external stakeholders so that their views are factored into decision-making.
• Contribute to assessing the merits of possible projects to decide which ones will be prioritised.
• Contribute to writing funding bids by providing evidence and costs from previous projects and articulating how new physical infrastructure will meet NML’s aims.

Working within the Estates team
• Lead a team in line with the size of the programme.
• Manage the work of people reporting directly to you.
• Manage allocation of work, distributing projects with the team.
• Take part in NML’s Performance and Development Review system. Carrying out reviews with direct reports and providing feedback to line manager and other colleagues.
• Ensure that team members are trained to the required level in health and safety, management of construction projects and project management policies and tools.

Working beyond the Estates team
• Liaise with the Finance, Risk and Governance team on budget management and project reporting.
• Liaise with colleagues across the organisation to ensure that their views and experience are reflected in the scoping, briefing and delivery of new projects.
• Work with members of the estates team and others within NML to develop buildings to enhance the care of collections, improve the service to the public and generate income.
• Attend internal meetings, deputising for the Director of Estates as required.

Take part in the management and promotion of health and safety across the estate
• Ensure that a safe system of work is maintained through the implementation of Managing Safely Principles throughout NML.
• Be informed of current health and safety requirements and work with colleagues across NML to ensure that correct procedures are followed, particularly the CDM2015 Regulations.
• Contribute to the production of risk assessments and the subsequent elimination and management of risk.
• Assist in the management and coordination of external subcontractors employed to assist NML.
• Take part in the annual review of health and safety policy.
• Assist in ensuring that NML complies with all relevant statutory obligations and maintains records to demonstrate its compliance.

Uphold NML’s values day to day by demonstrating commitment to the organisation’s Behaviours Framework

Exhibit the values of Trust, Respect and Inclusion in all interactions, evidenced by being:
• Visitor focused
• Innovative and ethical
• Collaborative
• Building capability and agility amongst colleagues
• Practicing accountability
• Achieving results.

Section 2. Responsibilities

• Ensure NML’s capital programme is delivered to the agreed timescale and finance plan.
• Ensure projects managed by the Major Projects Team meet the budget and programme agreed at the outset.
• Ensure contracts for construction and consultancy are managed within the terms agreed.
• Information supplied to the Capital Projects Review Groups and NML Finance Committee and other decision-making meetings is accurate.
• Procurement is undertaken fairly.
• Only correct and necessary information is placed into long term project archives.

• Deputise for the Director of Estates internally and externally as required.
• Represent NML in meetings with Liverpool City Council Building, Planning and Conservation Officers and Wirral Council as required.
• Provide professional advice on estate management and NML to academics; colleagues within the profession and students.
• Represent the Estates Directorate at internal meetings.

Staff Management
• Overseeing external subcontractors working on behalf of the Estates Directorate.
• Managing Major Projects Team.

• The post holder will be expected to show the highest level of integrity and confidentiality in the provision of these duties.
• Adhere to the standards expected of all public services as defined by the HM Treasury publication “Managing Public Money”. Those standards are honesty, impartiality, accountability, openness, accuracy, reliability, transparency, objectivity, integrity and fairness. These standards should be carried out in the spirit of, as well as the letter of, the law; in the public interest; to high ethical standards and achieving value for money.
• Adhere to NML’s Health and Safety policies and procedures and make a contribution to the continuance of a sound health and safety culture within the division.
• Develop NML’s commitment to Equality and Diversity and promote non-discriminatory practices in all work undertaken.
• Undertake additional duties, as required from time to time.
• Undertake training and development courses and programmes, as required.

Section 3. Requirements for the role.

• Essential: educated to degree level or equivalent.
• Desirable: Project Management Qualification.
• Desirable: Membership of relevant professional body RIBA, RICS etc.

• A successful track record of delivering complex refurbishment projects on time and budget.
• Involvement in a managing a programme of works, consisting of several projects with multiple phases.
• Budget and contract management at a senior level.
• Experience of working within a historic environment.
• Experience of live construction sites in a public setting.
• Managing and motivating diverse teams.

Person Specification
• Leadership – able to direct and motivate a team and manage upward to ensure buy-in and receive a steer on priorities.
• Good judgement – able to consider options and assess the best way to approach a complex situation.
• Clear communicator – able to convey important information concisely and in a manner that will maintain good, cooperative relations.
• Skilled negotiator – able to understand another’s point of view and offer solutions that will enable all parties to achieve their aims safely.

Section 4 – Compulsory Training
• National Examination Board in Occupational Safety and Health (NEBOSH) - Site Safety Supervisor
• NEBOSH – Certificate in Construction

The details contained in this job description reflect the content of this job at the date of being prepared. It is however possible that over time the nature of the job will change. Consequently, National Museums Liverpool will expect to revise this job description from time to time and will consult with the post holder, should the need arise.
Application Instructions:
Apply Via:
Contact Name:     HR Enquiries
Contact Tel:     0151 478 4696
Contact Fax:    
Contact Email:
Address:     127 Dale St, Liverpool, .  
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