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Posted: Tuesday, January 28th 2020
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Job Title:     Facilities Officer
Organisation:     National Museums Liverpool
Salary:     £25,034 p.a.
Type:     Full-Time Position
 Contract:  
Location:     Liverpool, England
Closing Date:     Thursday, February 27th, 2020
Job Ref No:     2014
   
Other Benefits:   Company Pension Scheme, Employee Assistance Programme, Travel Loan Scheme, Employee Discount Benefits
   
 
Job Description:
Are you searching for a job that makes a difference?

NML welcomes 3 million visitors to our six public venues every year. If you’re looking for an estates management role that’s challenging, diverse and makes a real difference to the people of the Liverpool City Region and beyond, then NML would like to hear from you.

NML has entered a period of physical and organisational transformation. As well as leading the way in visitor experience, NML has ambitions for excellence in energy efficiency, health and safety, collections care and staff satisfaction. The physical environment is central to achieving these goals and the Estates Directorate is at the heart of the change.

You will be part of an expert team, working with buildings that range from the historic to the futuristic over twenty sites. You will be expected to use your technical expertise in collaborating with colleagues within NML and managing subcontractors from outside.

If you’re a team player looking for new challenge then this could be the role for you.

Directorate: Estates
Job Title: Facilities Officer
Payband: 5
Hours: 37 hours / established / on call rota
Number of Position: 2

Purpose of the role: Support the Head of Facilities Management to ensure NML’s estate is accessible, safe and secure and serves the needs of our visitors, staff and collections.

Section 1. Main Activities

Reporting to the Team Leader – Head of Facilities Management, the post holder will:

Maintain detailed knowledge of buildings and systems within the NML estate
• Carry out building condition surveys and accommodation stock inspections
• Maintain an effective repairs reporting system
• Assist in setting strategy for long term planned maintenance
• Provide advice to maintaining an acceptable standard of care for NML’s collections
• Provide out of hours estate management support to internal stakeholders on a on call rota basis.

Manage reactive and planned construction works for the repair, maintenance and adaptation of the estate.
• Coordinate responses to requests for repairs and maintenance works
• Prepare risk assessments and method statements for any planned works
• Provide technical advice on proposals, ensuring relevant codes of practice and statutory requirements are followed
• Work with Statutory Authorities and utilities providers
• Assist in appointing all contractors, consultants and architects related to Estates contract works, preparing tender and contract documents as needed
• Manage contracts effectively and ensure that NML receives best value for money
• Manage works on site, coordinating consultants and contractors, liaising with NML venue and Visitors Services staff
• Ensure coordination of day to day activities with any construction or maintenance projects.

Take part in the management and promotion of health and safety across the estate
• Ensure that a safe system of work is maintained through the implementation of Managing Safely Principles throughout NML
• Be informed of current health and safety requirements and work with colleagues across NML to ensure that correct procedures are followed, particularly the CDM2015 Regulations.
• Contribute to the production of risk assessments and the subsequent elimination and management of risk
• Assist in the management and coordination of external subcontractors employed to assist NML in carrying out its statutory obligations regarding water, fire and control of substances hazardous to health
• Take part in the annual review of health and safety policy
• Assist in ensuring that NML complies with all relevant statutory obligations and maintains records to demonstrate its compliance.

Assist in the planning and management of construction works
• Advise on the feasibility of carrying out temporary and permanent changes to NML’s buildings and external areas
• Advise on the existing condition of buildings and the impact of proposed changes
• Advise on the developing designs and specifications
• Prepare risk assessments and method statements for any planned works managed by NML Estates.
• Provide technical advice on proposals, ensuring relevant codes of practice and statutory requirements are followed
• Work with Statutory Authorities and utilities providers as required
• Assist in appointing all contractors, consultants and architects related to Estates contract works, preparing tender and contract documents as needed
• Manage contracts effectively and ensure that NML receives best value for money
• Manage works on site, coordinating consultants and contractors, liaising with NML venue and Visitors Services staff
• Ensure coordination of day to day activities with any construction or maintenance projects.

Statutory Compliance
• Ensure statutory compliance matters are dealt with in line with inspection and servicing regimes and any remedial works are carried out in a timely manner.
• Propose options for the mitigation of risk associated with identified remedial works.
• Act as competent person for Legionella Management and Asbestos Management
• Ensure the statutory compliance tracker is up to date and reflective of current situation
• Highlight and escalate statutory compliance issues and concerns to Head of Facilities Management
• Ensure relevant plant and equipment is serviced in line with written schemes of examination.

Continuous improvement
• Contribute to the development of new standards for use through NML properties that will enhance the appearance, reduce future maintenance costs and improve the conditions within the buildings.

Section 2. Responsibilities

Accountability
• Ensure projects allocated for your management meet the budget and programme agreed at the outset.
• Ensure all necessary Permits to Work are issued before work commences on site.
• Review and check contractor risk and method statements are accurate, adequate and reflective of works being undertaken.
• Ensure statutory compliance matters are dealt with in line with inspection and servicing regimes and any remedial works are carried out in a timely manner.
• Identify and mitigate building risks, Manage unavoidable risks or escalate when required.
• Review and amend risk and method statements created by NML.
• Ensure Construction, Design & Management Regulations 2015 are adhered to
• Comply with H&S at Work Act.
• Sign off quality and workmanship for executed works.
• Ensure all statutory remedial works are addressed – e.g. as identified in Fire Risk Assessments, asbestos reports etc.
• Monitor and report the performance of contractors regarding H&S, quality and ease of work and price.
• Sign off purchase orders up to value of £3,000.
• Adhere to NML procurement guidelines and work to achieve best value for the organisation.
• Be the named Competent person for managing asbestos and legionella for buildings allocated to you.
• Ensure relevant plant and equipment is serviced in line with written schemes of examination.
• Manage maintenance contractor/s performance in line with performance indicators.

Representation
• Deputise for the Head of Facilities Management internally and externally as required
• Represent NML in meetings with Liverpool City Council Building, Planning and Conservation Officers and Wirral Council as required.
• Provide professional advice on estate management and NML to academics; colleagues within the profession and students
• Represent the Estates Directorate at internal meetings.

Staff Management
• Oversee external subcontractors working on behalf of the Estates Directorate
• Line management of scale 3 position

Other
• The post holder will be expected to show the highest level of integrity and confidentiality in the provision of these duties.
• Adhere to the standards expected of all public services as defined by the HM Treasury publication “Managing Public Money”. Those standards are honesty, impartiality, accountability, openness, accuracy, reliability, transparency, objectivity, integrity and fairness. These standards should be carried out in the spirit of, as well as the letter of, the law; in the public interest; to high ethical standards and achieving value for money.
• Adhere to NML’s Health and Safety policies and procedures and make a contribution to the continuance of a sound health and safety culture within the division.
• Develop NML’s commitment to Equality and Diversity, and promote non discriminatory practices in all work undertaken.
• Undertake additional duties, as required from time to time
• Undertake training and development courses and programmes, as required.


Section 3. Requirements for the role.

Qualifications
• HNC or equivalent essential in relevant academic discipline.

Experience
• At least 2 years experience in construction/maintenance works.
• Experience of operating in a ‘live environment’ with members of the public or equivalent
• Experience managing statutory compliance across an estate
• Working experience in a Museums & Gallery environment.
• Experience of managing building and consultancy contracts
• Experience of Auto Cad.
• Experience of computerised repairs reporting systems
• Experience carry out works in Listed Buildings

Person Specification
• Team player – able to collaborate easily with both familiar and unfamiliar people.
• Good judgement – able to consider options and assess the best way to approach a complex situation.
• Clear communicator – able to convey important information concisely and in a manner that will maintain good, cooperative relations.
• Meticulous with an eye for detail
• Patience and tenacity to see a job through to the very end
• Flexible and accommodating attitude – able to operate effectively in a variety of places and circumstances.

Section 4 – Compulsory Training
• National Examination Board in Occupational Safety and Health (NEBOSH) - Site Safety Supervisor
• IOSH Managing Safely
• P901 – Management of hot and cold water systems – Legionella
• P405 – Management of Asbestos in Buildings

The details contained in this job description reflect the content of this job at the date of being prepared. It is however possible that over time the nature of the job will change. Consequently National Museums Liverpool will expect to revise this job description from time to time and will consult with the post holder, should the need arise.
 
Application Instructions:
Apply Via:

https://www.cloudonlinerecruitment.co.uk/NML/VacancyDetails.aspx?FromSearch=True&MenuID=xCxyEjU3b9E=&VacancyID=1669
 
Contact Name:     HR Enquiries
Contact Tel:     0151 478 4696
Contact Fax:    
Contact Email:     HRenquiries@liverpoolmuseums.org.uk
Website:    
Address:     127 Dale St, Liverpool, .
 
 
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