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Posted: Tuesday, February 25th 2014
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Job Title:     Collection Registrar (Loans)
Organisation:     Tate
Salary:     £27,696 p.a.
Type:     Full-Time Position
Location:     London, England
Closing Date:     Sunday, March 23rd, 2014
Job Ref No:     TG0796
Other Benefits:   Annual Leave

Annual leave is 25 working days per annum rising to 27 working days per annum after three years’ service.

Pension Benefits

An important part of the pay and reward package Tate offers employees is the option to join the Civil Service Pension arrangements. These arrangements offer a choice of two types of pension:

•nuvos. This is a high quality, index-linked defined benefit occupational pension scheme that currently has a member contribution rate which ranges from 3.5% to 8.25% dependant on your salary. As your employer we meet the rest of the cost of the scheme. Further information about this can be obtained from
•partnership pension account. This is a stakeholder pension with a contribution from ourselves. How much we pay is based on your age. We pay this regardless of whether you choose to contribute anything. You do not have to contribute but, if you do, we will also match your contributions up to 3% of your pensionable earnings. The contributions are in addition to the age-related contribution mentioned above.

If you have previously worked for an employer who participated in the Civil Service Pension scheme different conditions may apply.

Other Discretionary Benefits

•Interest-free Season Ticket Loan.
•Cycle to Work scheme – enabling you to buy a bike in a tax efficient way, for travelling to and from work.
•Subsidised staff catering arrangements and discounts in the Tate Restaurants and Cafes.
•Childcare Vouchers Scheme – offering savings on tax and national insurance.
•Access to Tate Benefits which offers access to discounts in high street stores.
•Access to a 24/7 Employee Assistance Programme to support you with any work, personal or family issues. This includes telephone-based support, as well as comprehensive online resources.
•Free entry to paying exhibitions at Tate Galleries. Opportunities for family and friends to visit the major exhibitions out–of-hours.
•Discounts on items purchased in the Tate shops.
•Free access to a number of other galleries and museums throughout the UK on production of a valid staff pass.
Job Description:
You’ll be a key part of the registration team, co-ordinating registrarial procedures relating to the care of Tate’s collections and its programme of loans out to venues worldwide. You will spend varied days co-ordinating the movement and installation of artworks, organising and recording where works are moving, liaising with borrowers internationally regarding the transport, display and care of artworks and adhering to national museum standards and guidelines. You will also work flexibly within the registration teams, including supporting the Prints and Drawings Room service.

An experienced registrar, you will have proven experience of working with a major museum collection including experience of exhibitions or displays and collection documentation. You will have knowledge of national museum standards for transportation, handling, packing and storing works combined with an understanding of British government indemnity and commercial insurance and experience of art transport procurement.

You will have excellent organisation and planning skills, experience of supervising teams and complex tasks and the ability to solve problems pragmatically and through negotiation, prioritising the care of works of art. Your excellent communication and interpersonal skills mean that you are able to communicate diplomatically and effectively at all levels, both internally and with external contacts. You have a flexible attitude with the ability to work well under pressure and meet deadlines whilst retaining excellent attention to detail.

Above everything, you must be excited by the challenge of this demanding and rewarding role of realising Tate’s complex programmes.
Required Skills:
Person Specification


•Educated to degree level or able to demonstrate the equivalent level of knowledge and thinking ability gained through experience.
•Significant experience of working as a registrar within a major museum or gallery with proven experience in dealing with contracts or other legal agreements.
•Experience of supervising complex tasks and the ability to solve problems pragmatically and through negotiation, prioritising the care of works of art.
•Experience of working to national/international museum standards for transportation, packing, handling and environmental requirements, including good knowledge of government indemnity and commercial insurance.
•Able to work accurately, pay attention to detail and apply your judgement with a commitment to quality control.
•Proven experience of auditing, documentation and cataloguing, including using a collection management database.
•Good numeracy skills and experience of producing statistical reports.
•High degree of computer literacy – knowledge of Windows based applications, able to use word-processing, database, spreadsheet, Internet and email applications.
•Highly effective organisation and planning skills - the ability to remain calm and focused while working under pressure.
•Flexible approach, able to work as part of a multi-disciplinary team and on your own initiative.
•Strong interpersonal skills, with the ability to communicate diplomatically and effectively at all levels, both internally and with external contacts.
•An interest in and commitment to the work of Tate.


•Experience of supervising or managing staff or volunteers.
•Knowledge of UK customs requirements and procedures.
•Experience of using TMS (The Museum System).
Application Instructions:
Our opportunities are open for you to apply online. Please visit: to create an account by registering your details or if you are an existing user, log into your account. For all opportunities, we ask candidates to complete an online application form for the vacancy they are interested in. If you need an application form in an alternative format, please call us on 020 7887 4997. Once you have submitted your application, you can keep track of its progress by logging in to your account.

The closing date for the submission of completed application forms is Sunday 23 March 2014, Midnight.

Interviews will be held on Friday 28 March 2014.

Our jobs are like our galleries, open to all.
Contact Name:     Sophie Young
Contact Tel:     020 7887 8027
Contact Fax:    
Contact Email:
Address:     Millbank, London, .  
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