|
| Job Title: |
|
Packer & Administration Assistant |
| Organisation: |
|
Peter Harrington |
 |
| Salary: |
|
$50,000 p.a. |
| Type: |
|
Full-Time Position |
| Location: |
|
NYC, New York, United States of America |
| Closing Date: |
|
Friday, 21st August 2026 |
| Job Ref No: |
|
|
|
|
| |
| |
| Job Description |
| |
Job Title: Packer & Administration Assistant
Location: Upper East Side Gallery, New York
Reporting to: Gallery Manager
Salary: $50,000
Benefits: Comprehensive health insurance (details available on request); 25 days paid time off, including 7 federal holidays; plus 10 days of sick leave. Federal holidays observed: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Additionally, the Friday after Thanksgiving is a company holiday.
About Peter Harrington
Peter Harrington is one of the most respected and dynamic names in the world of rare books, with permanent galleries in London and New York.
From its beginnings in London in 1969, the firm has built an international reputation for sourcing and selling the finest first editions, signed and inscribed books, rare manuscripts, fine bindings, and library sets. Over more than fifty years, Peter Harrington has handled thousands of significant works, from incunabula, early illuminated manuscripts, and Shakespeare folios to landmark works of science, literature, political thought, travel, philosophy, and the arts.
With a team of subject specialists and bibliographers, the firm brings exceptional depth of knowledge to every item it handles, working closely with private collectors, libraries, and institutions to build collections of lasting cultural and scholarly value. Its galleries in Chelsea and Mayfair in London, as well as New York’s Upper East Side, offer elegant, welcoming spaces in which to encounter rare books and works on paper.
The firm also exhibits at leading international rare book and art fairs across the globe, from New York and Los Angeles to Hong Kong, Maastricht, Abu Dhabi, and Melbourne, reflecting its place at the heart of the global rare book community.
Role Overview:
We are seeking a reliable, detail-oriented, and proactive Packer & Administration Assistant to join our New York team. This is a hands-on role focused on shipping, logistics, administration, and day-to-day operational support.
Responsibilities:
Duties will include, but are not limited to:
Shipping & Logistics
• Package and prepare books, prints, artworks, and other items for both international and domestic shipping.
• Coordinate with the UK shipping team to prepare shipping labels and supporting documentation for US and international deliveries. Liaise with couriers and postal service providers to ensure timely and cost-effective deliveries.
• Deliver goods locally between Peter Harrington New York, bookstores, galleries, auction houses, trade fairs, and clients.
• Log incoming and outgoing goods, maintaining accurate records organization.
• Assist with the organization and setup of book fairs, including staffing arrangements and packing and unpacking book fair trunks. Apply protective coverings and ensure the appropriate care of incoming and existing stock.
• Perform porterage and internal circulation of items.
Events & Office Support
• Assist in the setup and coordination of store events and other ad-hoc activities, including liaising with venues and external suppliers.
• Carry out basic repairs, maintenance, tidying, dusting, and ad hoc or emergency cleaning.
• Schedule and oversee facilities projects from start to finish, with minimal supervision.
• Manage day‑to‑day office operations, including arranging furniture, equipment, stationery, office supplies, and removals.
• Run occasional business‑related errands as required.
Administration
• Provide proactive support with day-to-day duties across the New York and London teams, acting as a liaison between them.
• Manage office, kitchen, and shipping supplies, maintaining inventory and proactively reordering stock as needed.
• Undertake any reasonable administrative tasks to support the smooth running of the business.
• Flexibility to support seasonal peaks, staff shortages, or extended opening hours as needed.
IT Support:
• Liaise with the IT department in London and with external vendors
Essential Skills and Experience:
• Previous experience handling, packing, or shipping valuable, fragile, or collectible items
• Meticulous attention to detail.
• Demonstrates initiative and takes a proactive approach to responsibilities.
• Ability to work under pressure and manage competing priorities.
• Proficiency in Microsoft Office.
• Excellent written and verbal communication skills, along with strong numeracy.
• Strong interpersonal skills with the ability to communicate effectively at all levels.
• Professionalism and confidence in interacting with a diverse range of clients and colleagues.
• Effective team player with a collaborative approach.
Desirable but Not Essential:
• Previous experience in a similar role.
• An interest in books, arts, or the rare/collectibles market. |
|
| |
| Application Instructions |
| |
How To Apply
Applicants should send their CV and cover letter directly to: recruitment@peterharrington.co.uk
All applications must include a cover/introduction letter. Please note, your application might not be considered without a letter.
Closing date
21st August 2026. We will be reviewing applications and scheduling meetings on a rolling basis over the next few weeks, so we would suggest applying as soon as possible.
Start Date
As soon as possible.
Requires the ability to lift and carry heavy boxes (average 25lbs) as part of daily responsibilities. Peter Harrington is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, or veteran status. |
|
|
|
|
|
