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Advert Date:   Wednesday, 4th January 2023
Printer Version  
Job Title:   Collections Use Officer
Organisation:   Collections Trust
Salary:   £19,200 p.a.
Type:   Part-Time Position (Three days per week)
Location:   Home-based within UK
Closing Date:   Monday, 13th February 2023
Job Ref No:  
  Job Description
We are looking for a part-time, UK-based, Collections Use Officer to be part of the team responsible for delivering our 3-year Arts Council England activity plan 2023-2026. This is an exciting time to join Collections Trust, as we and our partners begin to develop the Museum Data Service (MDS) that will transform the way UK museums and their users work with the nation’s collections over coming years.

Salary: £19,200 (Full time equivalent £32,000)
Contract: Permanent
Location: Home-based within UK, with some travel within England 
Hours: Three days per week (0.6 FTE). The normal hours worked are as per the core hours of employment set out in the Collections Trust staff handbook 

Aims and scope of the post
This role is part of the team responsible for delivering Collections Trust’s 3-year Arts Council England (ACE) Investment Principle Support Organisation (IPSO) activity plan 2023-2026. Collections Trust has received a conditional offer from ACE and this post is subject to confirmation of this funding.

The aim of the role is to deliver collaborative projects with museums in Levelling Up Culture (LUC) Places that put the new inclusive Spectrum guidance into practice, connecting audiences and collections meaningfully, to demonstrate the benefits of the Museum Data Service.

The Museum Data Service (MDS) is being developed with support from the Bloomberg Philanthropies’ Digital Accelerator for Arts and Culture. The MDS will pool millions of object records – decades’ worth of knowledge from UK institutions large and small – and share them as the raw material for countless public and research uses.

5 museums in LUC places have been identified, and suitable collaborative ‘collections use’ projects scoped, for the first year of the ACE activity plan (2023/24). The projects include – generating online collection records; developing online curated content; integrating knowledge and perspectives from different individuals and groups to enhance collections records and futureproof this information.

Responsibilities and tasks

The specific responsibilities and tasks of the Collections Use Officer are: 

• Day to day coordination and support of 5 collaborative action research projects during year 1, working with collections data to demonstrate practical benefits of the MDS ecosystem.
• Liaising with the 5 museums to publish case studies about their completed projects and delivering one celebration event by the end of year 1. 
• Identifying collections use needs to support in other LUC places, and scoping an appropriate work plan for years 2 and 3 of the ACE funded activity plan. 
• Liaising with colleagues responsible for the MDS, including staff at Collections Trust, Art UK and University of Leicester.
• Representing Collections Trust at meetings and events around the UK. 
• Liaising with colleagues responsible for outreach, website content and communications.

The general responsibilities of the post include: 

• Following the principles of Collection’s Trusts policies and procedures. 
• Additional duties as may reasonably be required from time to time. 

Line management
The Collections Use Officer reports directly to the Deputy Director and has no line management responsibility. 

Person specification
Collections Trust is committed to a policy of equal opportunities for all staff, contractors and potential staff in all aspects of its work. The aim of this policy is to ensure that all staff are treated equally, irrespective of race, colour, nationality, ethnic origin, gender, sexual orientation, marital or parental status, age, disability, political or religious belief or socio-economic class. 

For this post we would welcome applicants seeking a secondment opportunity for one year and would be happy to speak to potential applicant’s managers about how this might work. 

Essential knowledge, skills and qualities:

• At least three years’ experience working with museum collections data.
• Excellent interpersonal, communication, and organisational skills. 
• Strong IT skills including familiarity with WordPress or comparable content management systems. 
• The ability to diagnose data related problems and to offer relevant and realistic advice. 
• Confidence using a range of online delivery platforms eg Zoom.
• The ability to write clear, error-free copy.
• Based within easy and affordable reach of England due to scope of ACE funded activity, with the right to work in the UK.

Desirable knowledge, skills and qualities:

• Familiarity with the Spectrum standard. 
• Excellent presentation skills, with the ability to demystify topics in an approachable and reassuring way. 
• Awareness and understanding of sector issues and campaigns, including decolonisation.  
• Enthusiasm and a proactive approach.
  Application Instructions
For more information and to apply, click the button below.

Deadline for applications: Noon, Monday 13 February 2023
Interviews: Online, Friday 3 March 2023

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