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Advert Date:   Tuesday, 23rd May 2023
Printer Version  
Job Title:   Collections Archivist
Organisation:   Serendipity Institute for Black Arts and Heritage
Salary:   £23,690 p.a.
Type:   Full-Time Position
Location:   Leicester, England
Closing Date:   Friday, 30th June 2023
Job Ref No:  
  Job Description
The role of Collections Archivist has been made possible with funding from the National Lottery Heritage Fund thanks to National Lottery Players. The Collections Archivist will be responsible for the day to day management of Serendipity’s growing archive overseeing the process of acquisition, management and maintenance of physical and digital materials that have historical and cultural significance and leading Serendipity towards relevant industry accreditations.

Working closely with the CEO and Artistic Director, Heritage Manager and Digital Media Technician, the post will be responsible for creating a strategy for the cataloguing of collections, key parts of the Serendipity archive. This includes the ingesting of collections, documenting current heritage projects and co-ordinating the production of new digital content to widen our education, learning and engagement remit.

Main Responsibilities and Duties
• To oversee the collecting, cataloguing and digitisation of Serendipity’s archive collections, and engagement of those collections by the public through the production of new digital content and programming.
• In consultation with the CEO and Artistic Director, Heritage Manager and Digital Media Technician, to assess strategy, policy and priorities for cataloguing Serendipity’s archives.
• To implement the new archive management system, Axiell Collections and establish an evaluation strategy for cataloguing the archives going forward being informed by discourses in cultural sensitivity, inclusion, accessibility and sustainability.
• To recommend, implement and refine methodologies and practices for sustainable and secure digital archiving, for both born-digital objects and objects that become digital over time
• To lead on developing the strategy for digital preservation and the systems that cater for long-term preservation of digital objects, including towards the NDSA level 4 of digital preservation.
• To monitor archive specific budgets and contribute to developing long-term strategies for engagement with the collection and maintain, review and improve all digital policies relating to the archive.
• To assist the Heritage Manager in providing physical and digital access to the archive collection and managing archive-related research enquiries from the public.
  Required Skills / Qualifications
• Postgraduate qualification in Archives and Records Management and/or significant experience managing an archive including the provision of research and enquiry service, collections development and preservation.
• Proven track record of developing, implementing and maintaining archive management policies, systems and procedures.
• Proven track record of administering a customer-focussed enquiry service providing information (internally and externally) with a positive attitude.
• Excellent IT skills with experience of using collections management software.
• Knowledge of relevant legislation, standards and procedures in relation to collections management, digital preservation, Data Protection, Copyright and Licensing.
• Working knowledge of issues around cultural diversity in the creative industries and how this interface manifests in the heritage sector and the archive.
• Knowledge and experience of archive standards and principles including ISAD(G) and controlled vocabularies.
• Knowledge of surveying, accessioning, cataloguing, cataloguing standards, indexing, storing and preserving archives
• Experience of digitising archival collections and managing online access to such material, including a willingness to explore innovative ways of encouraging access to collections.
• Experience of engaging diverse audiences with archival material.
• Exceptional interpersonal, communication and advocacy skills with the ability to build positive and working relationships with key stakeholders
• Ability to work in a busy and demanding environment – able to analyse and prioritise conflicting demands.
• Ability to work both on own initiative, including making professional judgements, and as a member of a team.
  Application Instructions
To apply, please send us a CV outlining your skills and experience and a written supporting statement and/or an audio/video presentation stating how you meet the person specification for the position of Collections Archivist.

Your application should be sent to with the words ‘Collections Archivist’ followed by your name in the subject heading. The deadline for applications is 5.00pm on 30 June 2023.

Applications received after this time will not be accepted.
Interviews are expected to be held week commencing 10 July 2023.
Contact Name:   Mrs Pawlet Brookes
Contact Tel:     0116 482 1394
Contact Fax:  
Contact Email:
Address:   21 Bowling Green Street, Leicester.