Wellcome Collection is part of The Wellcome Trust, a global charitable foundation. Wellcome Trust aim to improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. These challenges need the bold science we support, but they won’t be solved by science alone.
Wellcome Collection is a free museum and library exploring health and human experience. Through exhibitions, collections, live programming, digital, broadcast and publishing, we create opportunities for people to think deeply about the links between science, medicine, life and art.
We aim to provide a rich, diverse and inclusive platform for thought-provoking and imaginative engagement that values everyone’s experiences of health.
We are looking for an Events Executive to join our team.
Where in Wellcome will I be working?
Wellcome Collection’s Commercial team is responsible for generating essential income which enables us to continue the development of our public outreach and exhibitions programmes.
The Venue Hire team at Wellcome Collection looks after private hires from enquiry stage to contract confirmation, coordination stages and delivery. We look after conferences, meetings, dinners and drinks reception for both internal and external clients. we also handle all the financial events for our events: invoicing, aged debt etc.
What will I be doing?
Your primary focus will be operating in a client facing role working on events from the first stages of enquiry through to contracting and invoicing of the event and detailed coordination of all event logistics including but not limited to catering.
As an Events Executive you will ensure events are effectively managed within the conference centre through;
• Communicating with internal teams, service partners and suppliers at weekly meetings
• Assisting clients to run their events effectively
• Ensuring accurate contracts and invoices are presented to clients and paid on time
• Working with external suppliers to ensure effective and safe delivery
• Ensuring events are delivered on time, including ensuring correct room set ups are complete and accurate
• Undertaking event duty shifts including; early mornings and evenings. Occasional weekend shifts will also be required.
• Undertake their work in accordance with Wellcome policies and principles.
Is this job for me?
We are looking for an events professional with strong communication and event coordination skills. The ideal candidate will have experience in delivering commercial hire events of a high standard, dealing with internal and external operations teams and liaising with multiple clients simultaneously.
We are looking for and Event Executive who has;
• Operational experience in a conference and events venue delivering events
• Exhibition and networking skills
• Demonstrable knowledge of an event management booking systems (ideally Kinetics)
• Experience of working in the conference and events sector
• Possess the capability to coordinate Hybrid Events (including elements of video conferencing / live streaming)
• The ability to contribute to a diverse and inclusive culture across the organisation, collaborating across departments.
Our Hybrid Way of Working
We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. For this role you should expect to work onsite two - three days a week.
In 2024, Wellcome Collection will be developing a new strategy, making this an exciting time to join our team and be part of a changing cultural sector which is finding new ways of delivering its work, engaging people, and placing a greater focus on social impact and change.
Diversity and Inclusion is at the heart of everything we do
Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us.
Application Instructions
Closing date: Monday, 06 May 2024
Interview dates: Week commencing Monday, 20 May 2024
