We know that to deliver our best work; we need to feel at our best. That’s why at the Royal Household we offer a generous benefits package designed to support your wellbeing and life priorities.
- Enjoy 25 days annual leave, rising to 30 days (plus bank holidays) dependent on the length of time you have worked for us.
- Our excellent non-contributory pension plan (we’ll contribute 15% and you can contribute more if you wish) is highly valued by our employees, as is complimentary lunch on-site to keep you fuelled throughout the day.
- We also offer a range of leave options to support your life priorities, such as parental pay and leave and volunteering days, as well as benefits to support your physical and mental wellbeing.
- Other perks include 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more exclusive employee discounts.
Job Description
It’s safeguarding a collection for future generations.
It's feeling proud of the part you play. It’s the joy of caring for one of the world’s great collections. This is what makes working for Royal Collection Trust so different.
In quality and diversity, the collection of works of art in Royal Collection Trust’s care is breath‑taking.
As a Collections Management Coordinator, you’ll take on a central part in the administration and custodial control of Royal Collection objects across the UK and beyond, ensuring that long term loans are expertly managed, accurately documented and cared for to the highest standards. You’ll help to coordinate the inventory check cycle, supporting major projects and contributing to the planning and organisation that underpin the Collection’s integrity.
Key Responsibilities:
• You'll oversee the correct documentation and administration of new and returning long term loans, whilst maintaining a risk register to support responsible custodianship.
• Working closely with conservators and curatorial colleagues, you’ll coordinate and participate in condition and inventory checks of loan objects.
• You’ll support the coordination of the annual inventory check cycle by planning, scheduling and managing checks, liaising across departments, resolving issues and reporting outcomes.
• You’ll contribute to inventory work across the Royal Residences by supporting the creation, processing and closing of checks on our collection management system while monitoring the accuracy of resulting data.
• You’ll assist with the physical movement and packing of works of art, completing associated documentation and contributing to safe handling procedures.
• Acting as a Collections Management representative, you’ll support major storage moves and reorganisations, including preparations for the new Art Store and the reshaping of existing stores.
• You’ll help colleagues make effective use of our current collections management system, and play a part in supporting the transition into our new system.
• Whether contributing to Royal Collection Trust projects or assisting with activity connected to the Royal Events Programme, you’ll provide reliable, informed support across the organisation.
In everything you do, you’ll help care for and document items that will remain part of the Royal Collection for generations to come.
Required Skills / Qualifications
• With expertise in collections management within an historic house, museum or similar environment, you’re ready to take the next step in your career.
• You have experience administering loans of artworks, nationally or internationally, and understand the responsibilities and sensitivities involved.
• A confident user of collections management systems or complex databases, you work methodically with data and have excellent IT skills.
• With practical experience in the handling and packing of artworks and a basic understanding of conservation and preventive care, you can support safe and responsible object movements.
• You bring experience in auditing a collection and understand the environmental, security and risk‑management considerations essential to safeguarding historic works.
• Highly organised and a natural problem‑solver, you manage your workload effectively and can deliver projects independently or as part of a team.
• An excellent communicator, you build strong working relationships with a wide range of people and demonstrate sound judgement, discretion and reliability.
• With a broad knowledge of art history, you’ll be eager to deepen your understanding of the complexities working with a historic collection across multiple residences.
• A full UK driving licence would be beneficial, however not essential.
