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Advert Date:   Tuesday, 28th May 2024
Printer Version  
Job Title:   Collections Officer
Organisation:   Royal Engineers Museum
Salary:   £25,700 p.a.
Type:   Full-Time Position
Location:   Chatham, Kent, England
Closing Date:   Sunday, 30th June 2024
Job Ref No:  
To act as Collections Officer for the Royal Engineers Museum supporting the development and care of our Designated collection, improving public access and engagement.

Joining our team at an exciting time, the Collections Officer will have a rare opportunity to contribute to the future of the Museum as we reshape our traditional approach to collections development and access.

Our collection covers over 300 years of UK military history, comprising a diversity of material that ranges from very small items of personal memorabilia to the very large armoured vehicles and a V2 rocket. We also manage a substantial and growing archive that holds photography, records and books dating from the 15th Century to recent, born-digital, material.

In 2021, a new archive and research facility combined our entire collection onto one site for the first time, revolutionising its management and growth. Over the next few years, reviews will support a change from the Museum's existing collecting methodologies and a move towards more targeted acquisition. New digital engagement programmes, including oral histories and contemporary collecting, will open the collection to a larger, more diverse group of users and ensure its continuing relevance to today's Royal Engineers.


Collections Management:
1. Contribute to the development of new collecting methodologies that build contemporary relevance, diversify and support the creation of new Corps histories.
2. Manage acquisitions of new items for the Collection, communicating with potential item donors, collating paperwork and researching objects provenance.
3. Co-ordinate monthly Collection Meetings, ensuring all attendees are notified of meeting arrangements in advance and presenting potential donations and purchases with any additional researched information and recommendations.
4. Assist with all aspects of Collection documentation from initial entry records to long-term classification, cataloguing and regular audits of object, archive and library collections.
5. Assist with the management of the Museum's inward and outward object loans, with a focus on maintaining and reviewing the outward loans.
6. Supervision of special collection management projects and programmes, e.g. the Oral History collecting programme.

Collections Care:
7. Undertake the environmental monitoring and pest management procedures, maintaining a log of recordings.
8. Highlight and propose how to manage any issues that arise.
9. Liaise with the Collections Manager over conservation planning, funding and implementation.
10. Work to the Collections Care Plan for improvement of the condition of the Collection.
11. Assist with developing and maintaining the Collections Care policies and procedures.
12. Supervise volunteers working on conservation projects, e.g. vehicle maintenance.

Stores management:
13. Assist with the management of REM's Collection stores, ensuring that colleagues comply with location controls when moving and using items.
14. Assist with regular inventories to ensure that location details remain accurate.
15. Adhere to the Museum's Health and Safety policies, ensuring also that colleagues and volunteers are aware of procedures for the safe handling and storage of sensitive and hazardous material with the Collection.

Research Services:
16. Contribute to the Museum & Library's research services including written and emailed enquiries.
17. Assist in the supervision of the Research Space for visitors and booked researchers.

Budget and fundraising:
18. Assist the Collections Manager with planning the Museum's annual Conservation Equipment & Projects budget, ensuring best value for money is achieved on expenditure.
19. Support the Director on wider Museum fundraising appeals.

20. Give lectures, demonstrations and tours both in the galleries and to outside audiences when necessary, very occasionally out of hours.
21. Some supervisory responsibilities for volunteers and (occasionally) junior staff.
22. Act as point of contact and liaise with colleagues regarding work experience placements.
23. Inclusion on the emergency response call out procedure for the Museum, with contact details on the Museum call out list.
24. Voluntary participation in the weekend on call roster providing supervisory support to the Visitor Services team.
  Required Skills / Qualifications
1. Experience of Museum or Archive documentation and cataloguing including all aspects of object entry, accession, retrospective cataloguing and digitisation. Knowledge of ADLIB is preferred. (Essential)
2. Experience of working with computerised databases and manual catalogue records. (Essential)
4. Experience of working with and handling Museum objects. (Essential)
5. Knowledge of collections care best practice; including environmental monitoring and pest management. (Essential)
6. Previous experience in managing your own work and working on your own initiative. (Essential)
7. Good first degree in history or a relating discipline (Highly Desirable)
8. Demonstrable understanding of Collections Management standards for Museums and Archives – SPECTRUM, ISAD (G). (Highly Desirable)
9. MA in Museum Studies or other appropriate heritage/archive/history post graduate qualification. (Desirable)
10. Knowledge of or interest in the Armed Forces’ history and heritage. (Desirable)
11. Experience of volunteer supervision (Desirable)
12. Experience of Library indexing systems such as UDC. (Desirable)

1. Attention to detail with the ability to spot inaccuracies and an appreciation of the importance of well-maintained collections documentation. (Essential)
2. Self-motivation and an ability to work under pressure to meet targets and deadlines without supervision. (Essential)
3. High written and oral communication skills, including drafting and presenting confidently. (Essential)
4. Ability to manage workload; prioritising and organising projects/time for the best outcome. (Essential)
5. Excellent interpersonal and team working skills. (Highly Desirable)
6. Sound judgement and analytical skills. (Highly Desirable)
7. Entrepreneurialism, creativity and balanced risk taking. (Desirable)

This role profile is not exhaustive; it will be subject to periodic review and may be amended to meet the changing needs of the business. The post holder will be expected to participate in this process and we would aim to reach agreement to the changes.

Equality and Diversity
The Royal Engineers Museum is committed to diversity, equality and inclusion. We recognise that a diversity of backgrounds, skills and experience in our workforce is critical to the development of services and experiences that are accessible and welcoming to all of the communities we serve.
We are an equal opportunities employer, actively supporting Human Rights and all Equality legislation. Our ethos is to respect and value people’s differences, to help everyone achieve more at work as well as in their personal lives so that they feel proud of the part they play in our success. We believe that all decisions about people at work should be based on the individual’s abilities, skills, performance and behaviour, our business requirements. Our Policy must be strictly adhered to by all of our team.
  Application Instructions
Please email a CV, no longer than 2 sides of A4 and a covering letter to Deadline for applications is 30th June 2024, with interviews to be held the week commencing the 8th July 2024.

Further details on the Museum can be found at

Do contact us if you have any further questions relating to this vacancy.
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