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| Advert Date: |
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Friday, 1st May 2026 |
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| Job Title: |
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Collections Assistant (Collections Documentation) |
| Organisation: |
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Royal Artillery Museum |
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| Salary: |
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£26,227 p.a. |
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Full-Time Position |
| Location: |
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Larkhill, Wiltshire, England |
| Closing Date: |
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Friday, 5th June 2026 |
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| Job Description |
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Main Purpose
To support RAM’s Collections Management work through the maintenance and development of collections information and the implementation of collections management procedures. While the majority of time will be spent with the objects collection, the post holder will also work with archive collections where required (for example processing new donations).
Principal Responsibilities
New acquisitions (both objects and archives):
• Managing RAM’s new donations procedure from start to finish
• Liaison with donors and potential donors
• Arranging receipt and transportation of new donations
• Object entry forms
• Creating initial object record
• Making arrangements for packing and storage of new donations
Cataloguing:
• Managing RAM’s cataloguing procedure from start to finish
• Managing, maintaining and developing RAM’s catalogue, using the Collections Management System (MODES)
• Creating and updating catalogue records
• Updating object locations, conservation information, loans details and photographs
Loans management:
• Managing RAM’s loans procedure from start to finish
• Receiving enquiries about potential loans, and helping identify appropriate objects for loan
• Securing and recording approvals for loans
• Creating and maintaining loans files
• Liaison with borrowers (and with lenders in the case of loans in)
• Completing and issuing loan agreements and related documents
• Arranging packing and transportation of loan items
• Obtaining and filing annual loan confirmations
• Assisting with audits of items out on loan
• Managing and documenting the return of items at the end of loans
Other collections management activities:
• Maintaining and developing object files system
• Filing condition reports, conservation records and other new information
• Assisting with audits of items on loan or stored at RAM’s premises
• Investigating and resolving legacy issues including missing items
• Assisting with the movement of museum objects and other items within and between RAM’s various locations
• Supporting other RAM staff and volunteers in use of the Collections Management System
• Managing and supervising volunteers working on collections information activities
Other activities:
• Contribute to RAM’s social media and website by identifying and developing potential content ideas reflecting collections management work.
• Support occasional events and other public engagement activities both at RAM premises and elsewhere.
• Act as an alternative point of contact in the event that one of RAM’s intruder or fire alarm systems is triggered, attending the premises in question, conducting checks and liaising with emergency services, contractors and neighbours as required (this may require attendance outside of normal office hours).
• Any other reasonable task considered appropriate by the Collections Manager. |
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| Required Skills / Qualifications |
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Person Specification:
• A qualification in a relevant subject, or equivalent museum, historical and research knowledge built up through experience
• An understanding of collections management procedures and documentation
• A genuine interest in military history
• Experience of working with a Collections Management System or other computer database
• Full driving licence
• Able to undertake an active role including occasional lifting
• Basic literacy, numeracy and IT skills
• Good interpersonal and verbal communication skills
• Enjoys working as part of a team, and contributing to the overall objectives and effectiveness of the team
• Able to work unsupervised when necessary
• Able to work within a busy environment
• Organised and methodical approach to work, with good attention to detail
• Able to focus on tasks to completion, against agreed deadlines |
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| Application Instructions |
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| Please send a CV with covering letter explaining why your skills and experience make you a good fit for this job. |
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